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Trade Show Coordinator

Washington, DC

Posted: 09/14/2018 Employment Type: Full Time Industry: Other Job Number: A

Trade Show Coordinator
Our client has an immediate need for a Trade Show Coordinator in Washington, DC. This candidate will be working on a long-term contract for a small, fast paced, association.


Role Description:
Maintain and coordinate a list of future and planned trade show events
Secures contracts, negotiates exhibit locations in collaboration with the Conference Manager
Verify and process invoices for payments
Coordinate the logistics around each event in an organized and efficient manner
Oversee show materials inventory and order all displays, booth accessories such as brochure holders, tablecloths, promotional giveaways, promotional signage, displays, etc.
Coordinate the shipping of the booth displays with external vendors
Arrange accommodations and transportation for participants
Ensure logistics details are noted in CRM (salesforce) system
Adhere to show/event budget
Coordinate and distribute post-conference documents, noting logistical lessons learned for the master Standard Operating Procedures as established by the Conference Manager.
Additional duties as assigned

Qualifications/Skills:
3+ years recent experience in all aspects of show management
Exceptional organizational skills with ability to handle multiple projects with strong attention to detail
Ability to thrive in a high energy and deadline-oriented environment a must
Proven track record of excellent project management skills
Experience and proficiency in vendor negotiation and contract management
Excellent written and verbal communication skills, including presentation skills
Excellent customer service
Must be highly proficient in Microsoft Office suite of products (including Excel)
Ability to lift and handle up to 50lbs
Salesforce experience is a plus

Rachel Amarti

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