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Trade Show Coordinator

Washington, DC

Posted: 08/16/2018 Employment Type: Full Time Industry: Other Job Number: A

 Our client has an immediate need for a Trade Show Coordinator in Washington, DC.  This candidate will be working on a long-term contract for a small, fast paced, association.


Role Description:

Maintain and coordinate a list of future and planned trade show events

Secures contracts, negotiates exhibit locations in collaboration with the Conference Manager

Verify and process invoices for payments

 Coordinate the logistics around each event in an organized and efficient manner

Oversee show materials inventory and order all displays, booth accessories such as brochure holders, tablecloths, promotional giveaways, promotional signage, displays, etc.

Coordinate the shipping of the booth displays with external vendors

Arrange accommodations and transportation for participants

Ensure logistics details are noted in CRM (salesforce) system

Adhere to show/event budget

Coordinate and distribute post-conference documents, noting logistical lessons learned for the master Standard Operating Procedures as established by the Conference Manager.

Additional duties as assigned



3+ years recent experience in all aspects of show management

Exceptional organizational skills with ability to handle multiple projects with strong attention to detail

Ability to thrive in a high energy and deadline-oriented environment a must

Proven track record of excellent project management skills

Experience and proficiency in vendor negotiation and contract management

Rachel Amarti

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