Our client has an immediate need for a Trade Show Coordinator in Washington, DC. This candidate will be working on a long-term contract for a small, fast paced, association.
Maintain and coordinate a list of future and planned trade show events
Secures contracts, negotiates exhibit locations in collaboration with the Conference Manager
Verify and process invoices for payments
Coordinate the logistics around each event in an organized and efficient manner
Oversee show materials inventory and order all displays, booth accessories such as brochure holders, tablecloths, promotional giveaways, promotional signage, displays, etc.
Coordinate the shipping of the booth displays with external vendors
Arrange accommodations and transportation for participants
Ensure logistics details are noted in CRM (salesforce) system
Adhere to show/event budget
Coordinate and distribute post-conference documents, noting logistical lessons learned for the master Standard Operating Procedures as established by the Conference Manager.
Additional duties as assigned
3+ years recent experience in all aspects of show management
Exceptional organizational skills with ability to handle multiple projects with strong attention to detail
Ability to thrive in a high energy and deadline-oriented environment a must
Proven track record of excellent project management skills
Experience and proficiency in vendor negotiation and contract management