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Receptionist/Office Administrator

Rockville, MD

Posted: 10/04/2018 Employment Type: Full Time Industry: Office & Administration Job Number: A

Job Description:
Our client is currently looking for an office administrator for their busy office. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor. Duties to include but are not limited to:

Front desk duties:
Welcoming visitors, directing them to appropriate personnel/locations, providing logistics instructions (e.g., parking)
Maintaining office security by monitoring visitor logbook and issuing visitor badges
Answering the telephone and responding to or referring inquiries
Providing general administrative and clerical support to management including filing, mailing, scanning, faxing, and copying.
Sorting and distributing incoming correspondence
Maintaining a safe and clean reception area

Managing and ordering office supplies duties:
Maintaining office and kitchen supply inventory level, anticipating needed supplies and distribution of orders for two office locations
Processing orders and verifying receipts

Scheduling duties:
Arrange and order catered lunches when necessary at both office locations
Managing Outlook appointments and assisting with meeting management coordination
Running local errands (e.g., to post office, office supply store, and food for company meetings)
Assist with companywide events and functions; after hours events may be required occasionally

Facilities Management duties:
Serve as POC for building management company for both office locations
Manage employee parking passes and hourly guest passes for both office locations
Maintains clean and stocked copy areas at both locations.

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