Weston, MA US
Payroll Specialist / Receptionist – Weston, MA
Direct Hire | $28–$35/hr + Great Benefits
We are helping a five-star nonprofit senior living community in Weston, MA, find a talented Payroll Specialist / Receptionist. This organization serves retired Jesuit priests and operates independent living, a 24-bed rest home, and a 46-bed skilled nursing community. They value collaboration, innovation, and recognize every employee as a contributor.
Why This Role Is Exciting:
Join a mission-driven, highly rated senior living community
Work closely with leadership including the CFO and Executive Assistant to the Superior
Blend payroll expertise with professional front-desk responsibilities
Competitive pay and excellent benefits
Key Responsibilities:
Payroll / Accounting:
Prepare and process weekly payroll for two entities; handle manual checks as needed
Maintain payroll and timekeeping systems; audit data for accuracy
Generate payroll reports, create time-off balance reports, and input agency hours
Assist with quarterly QAPI reports, employee turnover, and year-end audit requirements
Support CFO/Assistant Controller with vehicle accounting, insurance, and financial reporting
Provide backup support for accounts payable and general accounting tasks
Reception / Administrative:
Greet and assist all visitors and guests professionally
Answer phones courteously and efficiently
Sort and distribute mail, packages, and office correspondence
Maintain office supplies and vehicle registrations
Professionally type reports, calendars, and other documents as requested
Qualifications:
2–4 years of payroll experience
High school diploma required; Associate degree in accounting preferred; Bachelor’s a plus
Strong organizational, analytical, and technical skills
Experience with Paylocity payroll software, Assure timekeeping, and QuickBooks a plus
Professional, courteous demeanor with excellent communication skills
Schedule & Location:
100% onsite in Weston, MA
This is a direct-hire opportunity with a competitive hourly rate and comprehensive benefits. If you are detail-oriented, organized, and thrive in a collaborative environment, we want to connect with you!