Our client is a team of top producing real estate agents looking for their office manager/transaction coordinator person to help grow their office. Top real estate agents in the area who have opened their own office and are looking for top talent to help them manage their transactions, website, office, events, and anything else that might come their way. They like to give back to their charities as well, so someone who will help them contribute to their causes.
Duties & Responsibilities
Create Daily lead sheet and schedule appointments
Follow up on daily leads
Schedule lead appointments with agents
Social Media Outreach
Ensure all signatures and initials required are present on the contract and addenda
Ensure that all the needed addenda are included with the contract
Fill out commission disbursement forms
Open file with the escrow or title company.
Open and update the title search.
Send copies of the contract to the other agent, buyer, seller and lender (depending on the instructions of the agent).
Create a summary sheet that has all the contact information of parties, as well as the property address and photo.
Make a web-based transaction management file for clients and agents with secure access so that they can keep track of the transaction.
Upload documents for shared viewing.
Send e-mails on a weekly basis that summarize the transaction's status, as well as informing the agent of upcoming deadlines.
Make sure that everyone involved is provided with the necessary paperwork.
Request an estimated HUD-1 statement for an agent to review.
Follow up with the escrow or title company on closing day.
Send reminders to remove lock box, get seller's forwarding address and change status in MLS to "sold” at closing (if an agent represents a seller).
Send 50 "Just Sold” postcards on behalf of an agent upon closing.
Remind agent to get in touch with former client thirty days after closing.
Tech Savy, able to maintain website and social media accounts
Database management experience
Able to work well in high pressure and fast pace environment
Excellent Communication skills both in person and over the phone
Excellent organizational skills
Exceptional attention to detail
Able to problem solve
Understanding of real estate process nice to have but not necessary
CRM experience a plus