Provide administrative support directly to the Chief Strategy, Impact and Operations Officer (CSOO), Support executive assistant to the President and CEO, as assigned. Perform all duties as requested while assigning the appropriate priority to tasks and activities; overcoming obstacles; requesting assistance; communicating progress; and meeting established due dates.
To perform the job successfully, competitive applicants should demonstrate the following competencies:
Manage calendar and scheduling for CSOO, prioritizing key meetings and appointments and managing multiple and often complex meeting requests. Ensure adequate time for transition between meetings, travel and uninterrupted work time.
Prepare all meeting and other materials for CSOO, including driving directions and other logistical information.
Assist with preparation for governing board meetings, as requested.
Manage the processing of executive office expenses, including initiating and submitting completed check requests for incoming invoices; and completing expense reports for the CSOO, to reconcile corporate credit card charges, provide reimbursement for business charges on personal credit cards, and secure reimbursement for mileage and toll charges
Process incoming mail, including identifying items relevant CSOO calendar; ensuring appropriate internal follow-up on event invitations and other action items
Assist with support and coordination of outgoing correspondence.
Prepare presentations, reports, letters and other documents for CSOO as requested.
Order, process and maintain all office, executive office kitchen and equipment-related supplies
Perform routine administrative functions such as answering phones and responding appropriately based on urgency and priority; transcribing and maintaining meeting minutes; and making travel arrangements as requested