AP SPecialist

Job Title: Accounts Payable (AP) Specialist
Location: Westborough, MA
Industry: Construction
Employment Type: Full-Time
Schedule: Monday–Friday, On-site or Hybrid (based on experience)
Compensation: Competitive salary + full benefits

Position Overview:

A reputable and growing construction company in Westborough is seeking an experienced Accounts Payable (AP) Specialist to join its accounting team. This role is vital to maintaining accurate financial records and supporting the day-to-day operations of a fast-paced construction environment. The ideal candidate will have a strong understanding of AP processes, excellent attention to detail, and prior experience working in the construction or related industry.

Key Responsibilities:

• Process high-volume vendor invoices accurately and in a timely manner

• Match purchase orders, packing slips, and invoices to verify charges

• Manage subcontractor invoices, lien waivers, and certificates of insurance

• Ensure proper coding and approval of invoices

• Prepare and execute weekly check runs and electronic payments

• Reconcile vendor statements and resolve discrepancies

• Maintain AP files and documentation in accordance with company policy and audit requirements

• Assist with month-end closing and accrual entries

• Communicate with vendors and internal teams to resolve issues

• Support the accounting team with special projects and process improvements

Qualifications:

• 3+ years of accounts payable experience, preferably in a construction or project-based environment

• Knowledge of AIA billing, lien waivers, and construction pay applications is a strong plus

• Experience with accounting software (Sage, Viewpoint, QuickBooks, or similar)

• Strong Excel and data entry skills

• Highly organized with strong attention to detail

• Ability to prioritize tasks and meet deadlines in a fast-paced setting

• Excellent communication and interpersonal skills